Remote Employee Onboarding Checklist

Pre-Start Technology Setup

□ Ship laptop/computer to home address
□ Include monitor if needed
□ Send keyboard and mouse
□ Provide headset for calls
□ Include webcam if not built-in
□ Ship any other required equipment
□ Provide equipment setup instructions
□ Include return shipping labels
□ Send tracking information
□ Verify delivery confirmation
□ Schedule IT support call
□ Test all equipment remotely

Virtual Welcome Package

□ Send digital welcome letter
□ Email company swag shipping info
□ Provide digital employee handbook
□ Share organization chart
□ Send team member bios
□ Include company culture deck
□ Share recent company updates
□ Provide resource links
□ Include FAQ document
□ Send virtual background images
□ Share social media links
□ Provide emergency contacts

Remote Access Setup

□ Create VPN access
□ Set up cloud storage access
□ Configure email on all devices
□ Enable two-factor authentication
□ Set up password manager
□ Grant software licenses
□ Configure collaboration tools
□ Set up time tracking access
□ Enable expense reporting system
□ Provide help desk access
□ Configure security software
□ Test all system access

Virtual First Day

□ Send day 1 agenda in advance
□ Schedule welcome video call
□ Conduct virtual HR session
□ Complete I-9 virtually
□ Review remote work policies
□ Discuss communication expectations
□ Set up regular check-ins
□ Introduce to immediate team
□ Give virtual office tour
□ Explain company tools
□ Schedule training sessions
□ End with manager 1-on-1

Remote Communication Setup

□ Add to team Slack/Teams channels
□ Set up calendar permissions
□ Share team communication norms
□ Explain meeting etiquette
□ Provide Zoom/Teams training
□ Set up instant messaging
□ Configure status indicators
□ Explain response time expectations
□ Share time zone considerations
□ Create email signature
□ Add to distribution lists
□ Schedule recurring meetings

Virtual Team Integration

□ Schedule virtual coffee chats
□ Arrange team introduction calls
□ Set up buddy system
□ Plan virtual lunch meeting
□ Include in team meetings
□ Add to project channels
□ Share team working agreements
□ Explain team rituals
□ Include in virtual socials
□ Connect with stakeholders
□ Join employee resource groups
□ Participate in company events

Remote Work Training

□ Home office setup guidance
□ Ergonomics training
□ Time management for remote work
□ Virtual collaboration best practices
□ Cybersecurity for remote workers
□ Work-life balance tips
□ Remote communication skills
□ Virtual meeting effectiveness
□ Digital wellness practices
□ Productivity tools training
□ Troubleshooting common issues
□ Self-care while remote

Documentation & Compliance

□ Verify home address for tax
□ Confirm emergency contacts
□ Document home office setup
□ Sign remote work agreement
□ Complete state tax forms
□ Verify work authorization
□ Sign equipment agreements
□ Acknowledge policies digitally
□ Complete virtual training
□ Submit required certificates
□ Provide banking information
□ Confirm benefits enrollment

Ongoing Remote Support

□ Schedule regular check-ins
□ Create feedback channels
□ Monitor engagement levels
□ Provide tech support contacts
□ Share learning resources
□ Offer virtual mentoring
□ Include in recognition programs
□ Ensure career development access
□ Maintain social connections
□ Address isolation concerns
□ Support work-life balance
□ Plan eventual in-person meeting