I-9 Audit Checklist
Audits reveal operational truth – make sure you’re ready for scrutiny. This I-9 Audit Checklist turns compliance anxiety into systematic confidence. Whether internal or external, scheduled or surprise, this AI-powered tool creates audit-specific preparation that actually works. Stop dreading audits and start using them as improvement catalysts.
Form Completion
□ Section 1 completed by employee
□ Completed by first day of work
□ All fields properly filled
□ No alterations or corrections
□ Signature and date present
□ Preparer/translator section if used
□ Email and phone number included
□ Citizenship status checked
□ Alien/USCIS number if applicable
□ Foreign passport info if used
□ No discriminatory practices
□ Consistent process followed
Document Verification
□ Documents presented timely
□ List A OR List B and C documents
□ Original documents examined
□ Documents appear genuine
□ Documents relate to employee
□ Unexpired documents only
□ Acceptable documents used
□ No specific documents requested
□ Copies made and retained
□ Receipt for lost documents
□ Document title recorded correctly
□ Expiration dates noted
Employer Section
□ Section 2 completed within 3 days
□ Document information recorded
□ Issuing authority noted
□ Document numbers included
□ Expiration dates recorded
□ Employee start date correct
□ Employer signature present
□ Date of signature included
□ Business name and address
□ Employer title recorded
□ Consistent completion method
□ No blanks or N/A improperly used
Reverification Requirements
□ Work authorization expiration tracked
□ Reverification completed timely
□ Section 3 used properly
□ New documentation recorded
□ Rehires properly documented
□ Name changes recorded
□ No reverification of US citizens
□ No reverification of LPRs
□ List A or C documents accepted
□ Updated information dated
□ Employer signature included
□ Previous versions attached
Remote Verification (if applicable)
□ Authorized representative designated
□ Section 2 completed properly
□ Documents examined virtually
□ Clear copies obtained
□ Video verification conducted
□ Documentation retained
□ E-Verify case created
□ Physical inspection planned
□ COVID flexibility documented
□ Compliance with updates
□ Consistent procedures
□ Audit trail maintained
Storage & Retention
□ Forms stored securely
□ Separate from personnel files
□ Confidentiality maintained
□ Three-year retention rule
□ One-year post-termination rule
□ Electronic storage compliant
□ Access restricted appropriately
□ Backup systems in place
□ Retrieval system effective
□ Purging schedule followed
□ Privacy protected
□ Audit trail preserved
E-Verify Compliance (if applicable)
□ MOU current and signed
□ Posting requirements met
□ Cases created timely
□ Photo matching completed
□ TNCs handled properly
□ Referral dates tracked
□ Case resolution documented
□ Reports run regularly
□ Training completed
□ User access managed
□ Federal contractor rules followed
□ State requirements met
Common Errors Check
□ Missing signatures
□ Missing dates
□ Incorrect dates
□ Missing document information
□ Wrong form version used
□ Section 1 incomplete
□ Section 2 late completion
□ Improper reverification
□ Missing translations
□ Discriminatory practices
□ Over-documentation
□ Under-documentation
Audit Procedures
□ Complete I-9 inventory
□ Statistical sample selected
□ Error rate calculated
□ Systemic issues identified
□ Individual errors noted
□ Correction procedures followed
□ Self-audit documented
□ Management review conducted
□ Action plan developed
□ Training needs identified
□ Process improvements made
□ Follow-up scheduled
Corrective Actions
□ Missing forms completed
□ Incomplete sections finished
□ Technical errors corrected
□ Substantive errors addressed
□ Documentation obtained
□ Memos to file created
□ Legal counsel consulted
□ Voluntary disclosure considered
□ Training conducted
□ Procedures updated
□ Monitoring increased
□ Compliance verified
Training & Procedures
□ HR staff trained
□ Hiring managers trained
□ Designated agents trained
□ Procedures documented
□ Updates communicated
□ Resources available
□ Consistency ensured
□ Best practices followed
□ Legal updates tracked
□ Refresher training scheduled
□ Competency verified
□ Documentation maintained
Risk Management
□ Compliance risks assessed
□ Penalty exposure evaluated
□ Insurance coverage reviewed
□ Legal counsel available
□ Government audits prepared for
□ Documentation organized
□ Response procedures ready
□ Violation history reviewed
□ Corrective measures taken
□ Preventive actions implemented
□ Monitoring systems active
□ Continuous improvement pursued
How the I-9 Audit Checklist works
Describe your audit type, scope, and timeline. Input your industry and applicable standards. The AI builds a customized i-9 audit checklist with preparation phases, documentation requirements, and common findings prevention. Track progress, assign responsibilities, and generate audit packages. Export reports that demonstrate due diligence.
Audit failures aren’t just embarrassing – they’re expensive. Fines, remediation, and reputation damage multiply costs. This checklist prevents the preventable, turning audit preparation from last-minute panic into systematic excellence. It’s how professionals maintain continuous compliance instead of periodic scrambles.
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